Why Year-End Spring Cleaning is Essential for Your Office

Why Year-End Spring Cleaning is Essential for Your Office

As the year draws to a close, most of us are wrapped up in year-end tasks and setting goals for the coming year. One often overlooked but crucial task is the annual spring cleaning!

What is Spring Cleaning? 

Spring cleaning actually involves many facets, but one of the most important is comprehensive deep cleaning, which isn’t covered in daily maintenance. Deep cleaning should ideally be carried out semi-annually or annually, and it includes carpet and upholstery deep cleaning to remove accumulated dirt and allergens, cleaning of dust and cobweb at high shelves, areas behind the shelves and furniture, centralised air-conditioning vents, light diffusers, and all the corners and edges. 

Other common spring-cleaning services include cleaning of external glass panels and facade, scrubbing and polishing the floors, removing hard stains in the toilets, cleaning air conditioners, pressure jet wash surrounding the drains and parking lots.

The Importance of Year-End Spring Cleaning

Here are the top five reasons why business owners and managers of office buildings, retail spaces, and more, should include spring cleaning into the year-end checklist.

  • Declutter to free up more space: Clearing out broken office equipment, and outdated files and documents in the storeroom or at the back of office, and getting the rest organised and labelled increase efficiency in finding the things in the storeroom when needed.
  • Boosting morale and productivity: A clean and clutter-free environment has been found to increase employee productivity and efficiency.1 Beyond that, year-end spring cleaning is also a great way to show employees that you appreciate their hard work and that you're committed to creating a positive work environment. Furthermore, a thorough spring cleaning helps eliminate accumulated dirt, dust, and allergens that can negatively impact indoor air quality. 
  • Enhancing safety and health: A dirty and cluttered office can be a safety hazard. Slippery floors, tripping hazards, and obstructed walkways can all lead to accidents. So, year-end spring cleaning is a good opportunity to identify and remove these hazards. Research also showed that office clutter causes emotional exhaustion and occupational stress.2 Thus, decluttering the workplace could reduce job tension, and improve employees’ mental health and well-being.
  • Good first impression: A clean and well-maintained office speaks volume of your company’s professionalism and attention to detail. It also shows that your company cares about your employees and customers by providing a clean, safe and healthy environment. In turn, this can positively influence customer perception and trust.

  • Preventive maintenance: By performing preventive maintenance, you can extend the life of your assets, reduce repair costs down the road, and ensure a more sustainable operational approach.

7 Tips to Ensure a Successful Spring-Cleaning Process

  1. Plan ahead: Allocate specific tasks to different areas of your offices to ensure that each area receives the right attention. Assign responsibilities to designated employees, or consider hiring professional cleaning companies with the expertise and equipment to ensure a deep and thorough clean.
  2. Declutter and organise: Encourage tenants and employees to declutter workstations and communal areas. Be sure to dispose of unnecessary documents, files, and broken or outdated equipment. Consider implementing an organisational system so that your offices remain clutter-free throughout the year.
  3. Pay attention to high-traffic areas: Give special attention to high-traffic areas such as entryways, the reception, and communal spaces. These areas tend to accumulate dust, dirt, and grime more quickly, and can leave a not-so-stellar impression on clients and visitors.
  4. Promote sustainability: Prioritise the use of eco-friendly cleaning products to minimise the environmental impact and maintain a sustainable operation within your office space.
  5. Review and restock cleaning supplies: Take inventory of cleaning supplies and restock as necessary. From the pandemic, we all now know that personal hygiene is of utmost importance. So, it’s imperative to ensure that employees have continuous access to soap, hand sanitisers, paper towels, and other cleaning essentials for proper hygiene.
  6. Update aesthetics: Consider refreshing your office’s aesthetic with a fresh coat of paint, and refurbish the floors and fixtures. 
  7. Communicate with tenants: Keep tenants and occupants informed about the cleaning schedule and pre-empt them on any possible disruptions. Clear communications help manage expectations and minimise inconveniences for everyone.

The Benefits of Hiring a Professional Cleaning Company 

A clean and organised workspace sets the stage for success in the coming year. While it may be tempting to assign spring cleaning duties to employees, having Maclean’s spring cleaning services offer several advantages.

Maclean has the expertise, tools, and resources to ensure a more thorough and efficient cleaning process. We can also handle tasks that may require specialised equipment or knowledge, such as carpet and upholstery cleaning.

WhatsApp us at 019-292 1105 or email us at enquire@maclean.com.my to discover how Maclean can help you get your office space fresh and clean for the new year. 

Horrevorts, M., Van Ophem, J., & Terpstra, P. (2018). Impact of cleanliness on the productivityof employees. Facilities, 36(9/10), 442-459.
Dao, T. N., & Ferrari, J. R. (2020). The negative side of office clutter: Impact on work-related well-being and job satisfaction. North American Journal of Psychology, 22(3), 397-410.

Beyond Cost Effective Solutions

“Thank you, Maclean team, for the good support and on time completion of the cleaning activities as required at the Phase 2 cafeteria and Phase 2 new wing office floor without any delays which met client satisfaction.”


“The final cleaning has come to an end today. We appreciate your team's full commitment and cooperation in ensuring the successful completion of the cleaning work at Plot H. Your site person in charge and his team has performed well throughout the cleaning period. Their prompt response and action as well as their workmanship on the end-product satisfied us.”


“I would like to take this opportunity to first, thank you for the 9 years of services to the hospital. Maclean has offered a top-level cleaning service with the magnificent team of client service right down to the cleaner.

I am particularly writing to appreciate the cleaner, namely BAL BAHADUR, M. SUMON and MASLINDAH for their professionalism and exceptional work ethic. They are punctual, dependable and presented with more than what has been asked of them.”


“We are writing to express my sincere appreciation for the exceptional work of the cleaning crew who was responsible for maintaining the cleanliness of our office premises. Over the past few weeks, we have observed the excellent work that Nur Alom has been doing, and we must say that his dedication and professionalism are truly commendable.

I have personally witnessed Nur Alom going the extra miles to ensure that the office is clean and hygienic especially during these challenging times post pandemic. His commitment to maintaining a clean and safe environment has been exceptional, and he has made a significant contribution to keep our workplace safe and healthy for all employees. “


“We would like to express our thanks towards janitor Suriakala for excellent cleaning services rendered during Deep Cleaning activities on 14th and 28th January 2023. As well, we find her job deliverance is excellent and committed on daily routine tasks.

Hereby, we extend our thanks to Bobby, Fahmi for their prompt response of any inquiries and replacement planning during janitor's absence. We are also thankful to be supported by the Maclean team for

  • deep cleaning upholstery office chairs, sofa
  • fabric wall meeting rooms
  • fabric cubicle – employee workstation areas
  • lobby reception, breakout area, workstation area
  • floor scrubbing at carpeted area total approximately 3,617sqft
  • floor scrubbing at pantry vinyl floor area"

“Excellent cleaning services. Prompt response of any inquiries and fast planning during your janitor on leave”


“Excellent service during the summer break for the school opening preparations - efficient, gracious customer service, the level of detail and accountability you have demonstrated on the housekeeping service.”


Our Supervisors and Crew Are Well Trained

“I received a verbal compliment from client on Crew’s performance & improvement after we had engagement meeting. Well done and keep up the good work!”


“Services provided by the crew on site was good and amazing, especially the head of the crew obviously showing his excellent performance on managing his team that provided high quality cleanliness service throughout the year. They have shown a great team spirit and hope this can continue and maintained in future. I would also take this opportunity to congratulate Miss Nadia who trained such a good team and of course your good services to our company as well.”


“Thank you very much for the team you lead! Professional and high efficiency!”


“Convey our outmost appreciations for the excellent service provided to our team in Bayan Lepas. Your team, which is Samy and his supportive team, have been doing great jobs & supported us. Samy has been committed to all the tasks given with fast response from him & the teams.”


“Formally and sincerely express our gratitude for the amazing honesty your team shown during recently lost and found case. Nurhayati Binti Abdullah had shown exceptional discipline and dedication to her daily work. Her actions directly impacted our image and Maclean directly benefited the team and company on a greater level. Once again, thank you for the leadership shown by Maclean’s management team – Kak Mis on the diligence and integrity adopted for all the team on the site.”


“Layanan yang sangat baik, berdisiplin, komited, sabar, berbudi bahasa dan sentiasa positif.”

3S Centre

“Thank You for the Good Service. I would like to express my deep appreciation for the women who are doing the cleaning at our premise. I am very satisfied with their work! I would like to thank Diana (supervisor) and Sajib who always monitor and ensure someone to cover when the cleaners go on leave. Good teamwork and dependable.”


We Are Well Versed with Various Industry Compliancy Requirements

“Congratulations “Maclean Team” as all cleaners have successfully passed the EHS training that was conducted on site.

We are satisfied with their service”


“Thanks for your team’s kind support to maintain the cleanliness of our LMM plant during our two important events:

(1) EHS Corporate Audit

(2) EHS Plan Forum Recognition”


“Thank you very much for giving 100% support and for ensuring we followed and maintained proper social distancing amid the events.”


“Gratitude for Maclean’s performance and support during our compliance audit held last October. Maclean’s team has made so much effort in order to keep our business running with full compliance. It's a good image that we comply to every legal requirement that was relevant with Maclean’s help. Maimunah has been key player into this Audit weeks.”


“Many thanks to Zura for the last compliance audit which covered compliance in pharmaceuticals.”


“Our management would like to take the opportunity to sincerely thank you for the excellent service provided to our facility especially for the fresh goods department, for maintaining cleanliness as per our standard.”


“Able to answer questions from Auditor during ISO Audit.”


Understanding Urgency and Providing Personalised Attention

“We would like to extend our greatest appreciation to you and your team for all the hard work going the extra mile ensuring everything is ready for the event. We know there were a quite a bit of last-minute requests, but you guys managed to extend your excellent service and that made a difference definitely. We appreciate your contribution and management also relay their appreciation and gratitude to all the Janitor team. Thank you so much for being good support for this event and hope this good performance can be maintained.”


“Hope you are doing great. For the past few months Samy Rau has been supervising our Penang location. We are very grateful that he has been showing his interest and helping me to solve a lot of problems. His presence here during the site visit has made us able to voice up regarding most issues directly. Most pending issues have been resolved. We hope that we will make a better team in future.”


“I would like to take this opportunity to thank Samy and the team, especially Ali Raihan, Sajib Sikdar and all Maclean team members for helping our team on the water leaking issue that happened. Their fast respond to our call during midnight and coming to help us to handle the situation. Keep it up and continue to work together and support our Facilities team.”


“They are remarkable with their attitudes. The way they go above and beyond to ensure that all our events are presented well, their sense of collaboration and attention to detail is greatly valued.”


“I would like to extend our appreciation for the amazing work done by your team on site especially team leader, Maimunah in supporting several occasions of main event. They have been supportive in terms of logistic, pre-event preparation and on top of that making the event running smoothly.

Please pass my appreciation to Maimunah, Sulaiman, Susilawati and Haipah for their support.”


In addition to the above, we are proud and grateful to receive 2 awards from CBRE:

  • Exceptional Service Award 2022 
  • Best Safety and Covid Response Award 2022

So, try us out and experience the Maclean service first-hand. 

To find out more on how we give you the best value for your budget without compromising your health or safety, please connect with us at 03-7773 0300 or enquire@maclean.com.my.

Nov 2023
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